NEW Recurring Automations in Notion! | Best Use Cases & Tutorial
Notion has unveiled an exciting new feature that allows users to set up automated actions that run on a regular schedule. This powerful addition to database automations opens up new possibilities for task management, notifications, and workflow optimization.
How It Works
Setting up a recurring automation is straightforward. Users with a Plus plan or higher can access this feature through the lightning bolt icon in any database without any limitations. The new "Every" trigger option allows you to set specific frequencies (daily, weekly, etc.) and precise timing for your automations.
Key Features
The recurring automation feature stands out with its flexibility. You can schedule actions like adding pages, editing properties, and sending notifications. Notably, these automations can work independently of the database itself, allowing for versatile use cases like scheduled email communications.
Practical Use Cases
1. Daily Journal Reminders
Create automated journal entries with customized notifications. The system can generate a new journal page daily and send you a reminder with a direct link to start writing.
2. Employee Satisfaction Surveys
Automate quarterly feedback collection by scheduling recurring survey forms to be sent to team members. This ensures consistent gathering of employee feedback without manual intervention.
3. Smart Task Management
Automatically move tomorrow's tasks to today's column at the start of each day, ensuring your task list stays current and organized.
4. Daily Status Reports
Receive customized daily emails summarizing your tasks, including overdue items and upcoming deadlines. These reports can include direct links to relevant tasks, making it easy to take immediate action.
Benefits Over Recurring Database Templates
While similar to recurring database templates, recurring automations offer enhanced flexibility in naming conventions through formula properties and can be combined with various notification types for a more robust workflow system.
Getting Started
To begin using recurring automations, it is recommended to have a Plus plan or higher, create a database, and explore the automation options through the lightning bolt icon. Start with simple automations and gradually build more complex workflows as you become comfortable with the feature.
Notion's recurring database automations represent a significant step forward in workflow automation. Whether you're managing personal tasks, coordinating team projects, or maintaining regular communication schedules, this feature offers powerful tools to streamline your processes and ensure consistency in your workflows.