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What is Todoist?

Todoist is an effective task manager app designed to help you manage tasks from various sources. With Todoist, you can quickly glance at all your tasks in one go and schedule them into your to-do list. It can also simplify workflow with your team and integrate well with other apps, making it easier to stay organized.

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Pros & Cons

Pros & Cons of Todoist

  • Pros

    • Consolidate tasks in one place makes it a game changer for productivity!
    • Powerful sync across devices so you're always connected no matter where you are.
    • Quick task capture, planning, and scheduling all in one place
    • Powerful due date-setting function help you stay on top of deadlines

  • Cons

    • Limited Free Plan: advanced features such as reminder settings require a paid plan
    • Limited Views: There are no timeline views and other ways to see tasks
    • Lacks visual style options, which can be a drawback for users wanting a personalized interface.

Pricing

How much does Todoist cost?

Todoist offers a range of pricing plans to suit different needs to help manage tasks efficiently, whether for personal use or team collaboration:

Free Plan: Limited features but suitable for individual use.

Pro Plan: $4 per month (billed annually) or $5 per month (billed monthly), offering advanced features like reminders, calendar layouts, and filters.

Business Plan: $6 per user per month (billed annually) or $8 per user per month (billed monthly), designed for teams with additional collaboration tools.

Features

What makes Todoist unique?

  • Mindful Design

    Todoist is designed to help you get things done as it helps capture, prioritize, & organize tasks very quickly!

  • Collect & Automate Tasks

    It integrates with various other productivity apps such as Google Calendar, Slack, and Gmail, & Zapier.

  • Easy to collaborate

    You can easily work with a team and set up tasks to track across different projects

  • Gamify productivity

    Todoist features a unique system, Karma, that awards points for completing tasks and using advanced features, which motivate users to stay productive.

Review

Todoist Review (2025): Is this the right tool for me?

Todoist works out the best for users who are looking for simplicity to get things done

As Todoist offers a minimal design and robust task management features for personal use, making the task completion process straightforward. It is also highly applicable for team members seeking easy collaboration, providing a simple, quick, and efficient way to synchronize tasks without the complexities of more advanced project management platforms.

The app is productivity-focused, with powerful synchronization and gamification points that help users stay productive, particularly when on the go with mobile devices. Additionally, Todoist is an affordable solution that integrates well with other apps, making it one of the most reasonably priced options on the market.

On the other hand, Todoist might not be for you if you are looking for complicated project setups and high level of customization.

Advanced features such as timelines, Gantt charts are not incorporated in Todoist. Advanced team collaboration features, including advanced permission settings and intricate task dependencies, are limited or absent, which may hinder teams that require more comprehensive project management capabilities. Additionally, Todoist does not offer a wide range of customization options, which may limit the ability to tailor the application to individual workflows and personal styles.

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Guides & Tutorials

Free Resources

We recommend trying the free version of Todoist to see if it meets your needs. Moreover, Todoist also offers a wide variety of templates to help you get started. Check out the templates below!

Video Tutorials

Learn more from our YouTube!