10 Best FREE Time Management Resources (Part 1)
Time management is the practice of organizing and planning how to divide your time between specific activities. Good time management enables you to work smarter, not harder, so you get more done in less time, even when time is tight and pressures are high. It's about making sure you focus on the tasks that truly matter and help you reach your goals, and minimizing the time spent on activities that have less importance or urgency. By managing time effectively, you can improve productivity, maintain a better work-life balance, and reduce stress.
In today's fast-paced world, effective time management is more crucial than ever. But how do we manage time effectively? To help answer this question, We've launched a series of tutorials and workshops on time management tools: Akiflow, Notion, Notion Calendar, and Google Calendar. These resources primarily focus on time blocking, time tracking, and management techniques.
These easy-to-follow guides will offer comprehensive, step-by-step instructions on various techniques to optimize your time. The best part? They're all available for free.
1. Workshop: How to Build a Time-blocking Planner with Notion
Time-blocking is a time management technique that involves scheduling specific blocks of time for different tasks or activities throughout your day. It helps organize your day, increase focus, and manage your distractions!
What is this workshop about?
This workshop focuses on how to build a time-blocking planner template with Notion. We will show you how to break your day into chunks of time, typically in hourly increments, and assign specific tasks or activities to each block of time in Notion. With this Notion Setup, you can stick to the planned schedule, allowing limited flexibility for unexpected events.
The workshop also covers topics such as different time-blocking techniques, tools and examples, potential challenges and solutions, and the benefits of using Notion for time-blocking.
2. Timesheet in Notion: Automate tracker to manage time effectively
A timesheet tracker can be a great tool for anyone looking for a way to track their work hours and monitor billable income. In this video guide, we will showcase how to create a simple timesheet in Notion as well as the power of automation functions in this timesheet, allowing you to save valuable time.
We found this timesheet tracker especially realistic and practical for freelancers, entrepreneurs, and small business owners who want to manage time spent on projects and tasks. You can calculate the time spent, check status and view the timesheet by person and by time period.
3. Meeting System in Notion: Store, plan & track your meetings efficiently
A meeting template in Notion is useful for a number of reasons. It allows you to store all of your meeting notes, dates, and contacts in one central location. This not only helps to keep your meetings organized, but also makes it easier to track and follow up on action items. Additionally, having a template can save you time, as you won't have to create a new layout for each meeting. It's an efficient way to improve your meeting management process.
We will show you how to set up and build the BEST meeting system for personal and business uses. You will learn how to create a central meeting database to add different meetings, and notes templates for different uses. We will also show you how to record contacts and integrate this database with the latest Notion Calendar App.
4. Set time reminders in Notion
The next resource guide is about Reminders in Notion. This function provides a highly efficient way to manage your tasks and schedule as they can be set for any type of content, from simple tasks to complex projects, and can be customized to suit your specific needs. The reminders can be time-bound, allowing you to set a specific date and time for when the reminder should alert you. This allows you to stay on top of deadlines and ensure that you always complete your tasks on time.
5. Pomodoro Timer in Notion: Boost productivity & increase focus
The Pomodoro technique is a popular time-management method that involves breaking work into small, manageable intervals traditionally 25 minutes in length, separated by short breaks. This helps maintain concentration and staves off fatigue, enabling you to get more work done. Having this template directly in Notion allows for seamless integration with your other tasks and projects.
We wanted to show you an easy step-by-step tutorial on how to create a Pomodoro tracker in Notion. This is a great system if you tend to lose focus or it is difficult to work on large tasks. We think this is a great technique and we’d love to show you how to integrate with Notion.
6. Notion Calendar: Master your schedule and tasks
The Notion Calendar is a powerful tool for time management. It allows you to combine your Google Calendar and Notion databases all in one place, offering a unified view of all your tasks, projects, and appointments. This helps in better scheduling, prioritizing tasks, and improving overall productivity. We would like to dive deep into Notion Calendar and show you everything you need to know to master your schedule using this tool.
What is included in this guide?
- How to connect this calendar tool to Notion?
- How to sync Notion Calendar with Google?
- Add New Events in Notion Calendar
- Navigate with Menu Bar
- Useful Shortcuts
- Timezones Settings
- Time Blocking Features
- Manage & Share Time Availability
7. Google Calendar for Easy Scheduling & Productive Workflow
Google Calendar is an incredible tool, whether it's for personal use or team coordination. It's not just a basic calendar— it is a comprehensive time management system many of us have not been aware of!
In this video guide, we would love to show you the best tips and tricks to turn this tool into a central hub for your time scheduling, where you can keep track of important dates, set calendar reminders, and achieve productive workflow.
8. Akiflow for time blocking, centralizing calendar, & unifying tasks
Akiflow is a valuable tool for time management and scheduling. It integrates with other platforms like Google Calendar, Gmail, and Notion, centralizing your tasks and schedules. It supports time blocking, a method that can improve focus and productivity. Additionally, it features morning and evening rituals, labels, task filters, and the ability to share schedule availability, offering a comprehensive approach to managing your time. Lastly, Akiflow is useful for those seeking alternatives to Notion, particularly in areas where Notion might be lacking, such as recurring calendar entries.
What is included in this guide?
- Overview of Akiflow as a digital planner and time blocking tool.
- Set up in Akiflow
- Integrate with Google Calendar, Gmail, and Notion
- Optimize your workflow with morning and evening rituals.
- Other tips about labels, task filters, sharing schedule availability, keyboard shortcuts, and pinning time slots.
9. Akiflow as a Daily Scheduling Tool
Akiflow can be a strong Notion alternative if you are searching for a competent daily scheduling tool. As Akiflow can be integrated with Google Calendar, Notion, Gmail, Todoist, and many other tools, you can actually save a lot of time not navigating different tools and focus only in Akiflow platform to plan and schedule your day.
What is included in this guide?
- Daily Planning Ritual in Akiflow
- Daily Review & Shut Down Ritual
- Check yesterday & pending tasks, as well as new Inbox Items
- Categorize & track time spent on each of my tasks
- Check daily productivity stats
10. Save Time & Increase Productivity System Workflow using Notion & Akiflow
This guide gives you a quick look on how to use Notion and Akiflow for all your daily planning and task organization needs. It's not just for personal use - you can set up team workspaces too! Plus, you can link it up with other tools like Google Calendar and Slack. And the best bit? It shows you how Akiflow can help you block out your time and manage your tasks. Let’s peek into how these tools can make you a productivity powerhouse and simplify your workflows.
Download our FREE Resource on Time Management here:
Our free guide includes a collection of resources about Time Management Tools. These tools, which include Akiflow, Notion, the Notion Calendar, and Google Calendar, offer different strategies and systems to help you manage your time more effectively.